Fennville District Library

Request for Proposal


Fennville District Library Request for Proposal

Request for Proposal for Library Parking Lot Study

Responses due April 1, 2019 no later than 5:00 p.m.



The purpose for the Request for Proposal is to solicit bids from qualified firms to assess current and future parking needs of the library and provide recommendations for expansion of the current parking lots.



Throughout its long history, the Fennville District Library has benefitted from a tremendous level of community support. The Fennville library traces its roots to the Woman’s Club of Fennville, which was founded on April 8, 1921. In March of the next year the members decided that one of their major projects should be the establishment and maintenance of a community library. Fennville District Library is ranked by the Library of Michigan as a Class IV library and it currently serves the information and reading needs of more than 14,200 patrons who live in the district or in townships that contract with it for library services. Its service area is made up of the City of Fennville, the townships of Casco, Clyde, Ganges, Lee (by contract) and the portion of Manlius Township that lies south of the Kalamazoo River (by contract). It holds more than 55,000 items in its own collection, with access to more than 3.7 million items owned by the 41 member-libraries of the Lakeland Library Cooperative. It also participates in the Mel Cat programs, providing patrons with access to millions more items throughout the state Michigan. The library provides nine public access Internet stations, and wi-fi service for patrons who bring their own laptops. Cardholders can also place holds on materials, access numerous online databases and download eBooks and eAudio books remotely through the library’s web site.


Scope of Work

The major components of the project at Fennville District Library are identified below. Vendors should also provide any additional components deemed necessary to successfully complete the project.


  • Evaluate the current parking needs of the library.
  • Evaluate the future parking needs of the library.
  • Prepare and submit cost and benefit estimates for possible expansion of the parking lots.


Evaluation Criteria

Fennville District Library is looking for one company to provide all of the services listed above. Proposals/quotes will be evaluated on quality, cost, performance, delivery and service capability and prior experience. The Fennville District Library Board will have the right to accept or reject all proposals/quotes.


Submission Requirements

Proposals will be sealed and sent to the following address listed below and received no later than Monday, April 1, 2019 at 5:00 p.m.  Any questions regarding this RFP can be submitted by email to fentk@llcoop.org or by phone at 269-561-5050.


Teresa Kline


Fennville District Library

PO Box 1130

Fennville, MI 49408



Selection Process Schedule

The schedule of the selection process is as follows:


  • February 25, 2019-Release of the RFP
  • April 1, 2019-RFP Responses Due
  • April 19, 2019-Notification of Selection Results
  • April 30, 2019-Contract Start

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Fennville District Library
400 West Main Street
PO Box 1130
Fennville, MI 49408

P: 269-561-5050
F: 269-561-5251

Mon - Thurs   10am - 8 pm
Friday   10am - 5pm
Saturday   10am - 2pm
Sunday   2pm - 4pm